Peppol

Peppol (Pan-European Public Procurement On-Line) is a European network for secure, standardised electronic document exchange. Legalsense supports sending electronic invoices via Peppol through our partners eConnect and Inexchange.

Enable Peppol e-invoicing

In order to send e-invoices via Peppol the following steps need to be completed:

1. Contact Legalsense Support to enable Peppol e-invoicing in your Legalsense environment.
2. Visit Settings → General → Firm and make sure that all information is up-to-date. This information will be included in your electronic invoices.
3. For eConnect: fill in the configuration details; see below.

eConnect configuration

If eConnect is used for e-invoicing via Peppol go to Settings → Integrations → eConnect. This will take you to the configuration page where you can fill in the information that will be provided by eConnect.

Once you have entered all the information, click Save and eConnect is ready to use.

Usage

What you need to know about Peppol IDs

A Peppol participant is identified by a Peppol ID (also called a Participant ID), which is the address under which an organisation is registered on the Peppol network. You can look up an organisation's Peppol ID in the Peppol Directory.

In Legalsense, this ID is entered as the Peppol endpoint ID: the address used to route invoices to the correct recipient. In most cases, this same ID also serves as the company identifier included in the invoice itself. However, if the organisation uses a different identifier in their invoices, such as a Chamber of Commerce number, you can enter that separately in the Peppol company ID field.

Your debtor should be able to provide the correct Peppol endpoint ID, and optionally the company ID. Note that the Peppol Directory may not always reflect the most current registrations.

The type of number accepted is determined by the identifier scheme: the endpoint ID field uses an EAS scheme, while the company ID field uses an ICD scheme. In practice, each field accepts different types of numbers, such as a VAT number or Chamber of Commerce number.

Setting up a debtor for Peppol

Once the configuration has been completed successfully, you can make Peppol available per debtor by entering the Peppol IDs on the debtor contact. Open the contact and go to the edit form.

The following fields are available:

• Peppol endpoint ID: The Peppol identifier of the invoice recipient. Your debtor can provide this number.
• Peppol company ID: Use this field when the company identifier to be included in the invoice is different from the Peppol endpoint ID. If you leave it empty, the endpoint ID is used automatically as the company identifier.

Both fields are only visible when the contact is marked as a debtor.

Sending invoices via Peppol

If the debtor has a Peppol endpoint ID set, you will see an extra button "Send via Peppol" on finalised invoices for this debtor. Clicking it will schedule the invoice for sending over the Peppol network.

It is also possible to bulk send invoices via Peppol from the invoice overview page.

Tracking the status of Peppol invoices

The status of e-invoices that are scheduled can be tracked on the invoice itself by clicking the Peppol button.