Mobile apps

Legalsense offers mobile apps that let you write time from your phone or tablet, using the same login as your web environment. You can download these apps free of charge:

• iOS app from ⧉ App Store
• Android app from ⧉ Google Play Store

Login

Open the app and log in with the same URL and credentials you use to log in to your web environment. For example, in the Company name field, enter yourfirm.legalsense.nl.

If ↪ two-factor authentication (2FA) is active in your Legalsense environment, enter the token code when you log in to the app.

Your login session stays active in the app until you log out, so you don't need to log in every time you open it.

Note: The first time you open the app, it may take a while before all data is synchronized.

View, add, and edit time entries

If you have already written time, you'll see the relevant time entries for each day. You can navigate the weekly calendar at the top of the screen in a few ways:

• Tap a day in the weekly calendar to view its time entries.
• Swipe the weekly calendar left or right to move between weeks.
• Tap the calendar icon to select a date directly.

Weekly calendar view in the Legalsense mobile app, showing time entries per day.

To add a new time entry:

1. Tap the + icon to add a new time entry on the selected date.
2. Enter the time, and select the matter, activity, and an optional description.
3. Tap the checkmark icon.

Legalsense saves the time entry in your environment.

To edit a time entry:

1. Select the time entry in the per-day overview.
2. In the Edit time entry screen that opens, adjust the fields as needed.
3. Press the checkmark icon to save your changes.

Edit time entry screen in the Legalsense mobile app.

To delete a time entry:

1. Open the time entry and use the red Delete button in the Edit time entry screen.
2. Confirm the delete action when asked.

Alternatively, you can delete a time entry by swiping it to the left in the per-day overview.

Verbal time entries

You can also generate a time entry through the verbal time entry mechanism by clicking the **Microphone **icon at the top of the **Time entry **tab. See the article ↪ Using verbal time entry for an overview of registering time entries using your voice.

Timers

To set up a timer:

1. Tap the + icon in the Timers section.
2. Select the matter, activity, and type (Billable, Written off, or Zero rate) of the timer.
3. Save the timer by tapping the checkmark icon.

The timer is now ready to be activated. To start it, tap the play icon. The active timer is shown with a yellow background.

Timers list with a timer ready to be activated.

Timers list showing an active timer highlighted with a yellow background.

To stop a timer and save the time entry:

1. Select the timer.
2. On the screen that appears, pause or restart the timer, reset it to 00:00:00, or save the time entry.

Timer detail screen with options to pause, restart, reset, or save the time entry.

When you save the time entry, Legalsense rounds the measured time based on the time settings that apply in your administration.

To delete a timer:

1. Use the red Delete button in the Edit time entry screen.
2. Confirm the delete action when asked.

Alternatively, you can delete a timer by swiping it to the left in the timer overview.

Reporting

Reports are available in the app and show the total written time, split into billable and non-billable, per week or per month. Use the arrows on either side of the period to view data for a different week or month.

Weekly report view in the Legalsense mobile app, showing total time split into billable and non-billable.

Monthly report view in the Legalsense mobile app, showing total time split into billable and non-billable.

User profile

Log out of the app from the profile page. The profile page also shows the app version number and the office environment you're logged in to.

User profile screen showing the app version number and office environment.

Troubleshooting

When you save a time entry, Legalsense applies the same rules in the app as on the web, and rounds the time the same way. If the app behaves differently, first update it to the latest version from the App Store or Google Play.

The activity changes when you edit a time entry

In older versions of the app, the Edit time entry screen showed the default activity instead of the activity saved on the time entry. If you saved without checking, the default activity replaced the original one. Update the app, and check the Activity field before you save.

Archived submatters appear in the list

When you select a submatter, the app can show submatters that are archived. You can't write time on them: Legalsense shows This submatter is archived. when you save. Select an active submatter instead.

The description label shows the wrong language

The language shown next to the description field can differ from the matter's language. This only affects the label; Legalsense saves the description correctly.

Time entries don't save or synchronize

If a time entry stays pending, or the app shows that synchronization failed, check that your phone has an internet connection and that you use the latest version of the app. If the problem continues, contact Legalsense Support. Include the app version, which you find on the profile page, and your phone model.

You can't save a time entry

The app uses the same rules as the web version, so you can see the same messages:

• Time entry on this matter is blocked. or Time entry on this submatter/product is blocked.
• This matter is archived. or This submatter is archived.
• The period is closed.
• A description is required for the selected activity.
• You do not have enough permissions to write off time.
• Using this app version is no longer allowed. Please update to the latest version.