Mobile apps – Legalsense

Legalsense offers mobile apps that let you write time from your phone or tablet, using the same login as your web environment. You can download these apps free of charge:

iOS app from App Store
Android app from Google Play Store

Open the app and log in with the same URL and credentials you use to log in to your web environment. For example, in the Company name field, enter yourfirm.legalsense.nl.

If two-factor authentication (2FA) is active in your Legalsense environment, enter the token code when you log in to the app.

Your login session stays active in the app until you log out, so you don't need to log in every time you open it.

Note: The first time you open the app, it may take a while before all data is synchronized.

View, add, and edit time entries

If you have already written time, you'll see the relevant time entries for each day. You can navigate the weekly calendar at the top of the screen in a few ways:

Tap a day in the weekly calendar to view its time entries.
Swipe the weekly calendar left or right to move between weeks.
Tap the calendar icon to select a date directly.

[Image: Weekly calendar view in the Legalsense mobile app, showing time entries per day.]

To add a new time entry:

Tap the + icon to add a new time entry on the selected date.
Enter the time, and select the matter, activity, and an optional description.
Tap the checkmark icon.

Legalsense saves the time entry in your environment.

To edit a time entry:

Select the time entry in the per-day overview.
In the Edit time entry screen that opens, adjust the fields as needed.
Press the checkmark icon to save your changes.

[Image: Edit time entry screen in the Legalsense mobile app.]

To delete a time entry:

Open the time entry and use the red Delete button in the Edit time entry screen.
Confirm the delete action when asked.

Alternatively, you can delete a time entry by swiping it to the left in the per-day overview.

Verbal time entry is also available in the Legalsense mobile app. Dictate a time entry on your phone between appointments and it arrives as a draft for review, the same way it does on the web. Use the microphone icon in the top-right corner to start a new verbal time entry. Don't see the icon? Ask your Legalsense administrator to enable this feature. See the article Using verbal time entry to learn more.

The app also supports the Other timekeepers field, which can be used to easily write time entries for several users at once.

Two screens from the Legalsense mobile app, side by side. On the left, the Verbal time entry screen with a large microphone button, a recording timer, Submit and Reset buttons, and a tip to mention the matter name or number. On the right, the New time entry screen with fields for date, time, billable time, matter, activity and description, and the Other timekeepers section expanded to show a Choose timekeepers field. — [Image: Dictating a time entry in the app, and the *Other timekeepers* field on the time entry form.]

Timers

To set up a timer:

Tap the + icon in the Timers section.
Select the matter, activity, and type (Billable, Written off, or Zero rate) of the timer.
Save the timer by tapping the checkmark icon.

The timer is now ready to be activated. To start it, tap the play icon. The active timer is shown with a yellow background.

[Image: Timers list with a timer ready to be activated.]

[Image: Timers list showing an active timer highlighted with a yellow background.]

To stop a timer and save the time entry:

Select the timer.
On the screen that appears, pause or restart the timer, reset it to 00:00:00, or save the time entry.

[Image: Timer detail screen with options to pause, restart, reset, or save the time entry.]

When you save the time entry, Legalsense rounds the measured time based on the time settings that apply in your administration.

To delete a timer:

Use the red Delete button in the Edit time entry screen.
Confirm the delete action when asked.

Alternatively, you can delete a timer by swiping it to the left in the timer overview.

Reporting

Reports are available in the app and show the total written time, split into billable and non-billable, per week or per month. Use the arrows on either side of the period to view data for a different week or month.